AUTTC Bylaws

Operating Procedures

1. Responsibilities

   The All-University Traffic and Transportation Committee (AUTTC) is an advisory group to the Chief of Police and Executive Director of the Department of Police and Public Safety on matters pertaining to motorized and non-motorized transportation for the Michigan State University community.

2. Meetings

   AUTTC will meet four times within the academic year (September – April); the final meeting in April will include voting on committee recommendations. Meeting dates, times, and locations will be communicated to the campus community one week in advance of the meeting. All meetings are open to the public.

3. Membership

   AUTTC representatives should be appointed by their respective organizations prior to the start of their term which begins September 1^st. Representatives may be appointed to succeed themselves. Any incoming representatives are invited and encouraged to attend the final meeting of the current academic year in April to familiarize themselves with AUTTC and its operations.

   1. Membership shall be as follows:
      1. Three faculty representatives, recommended by the Committee on Academic Governance.
      2. Two student representatives, recommended by the Associated Students of MSU (ASMSU).
      3. Two residence hall student representatives, recommended by the Residence Halls Association (RHA).
      4. Two graduate student representatives, recommended by the Council of Graduate Students (COGS).
         • Should strive to have one representative that lives on campus and one representative that lives off campus.
      5. Two university apartment resident representatives, recommended by the University Apartments Council of Residents (UACOR).
      6. Two student representatives, recommended by the governing councils of Fraternity and Sorority Life (FSL).
      7. One representative from each bargaining union listed: Local 1585, Administrative Professional Association (APA), Administrative Professional Supervisors Association (APSA), Clerical-Technical Union (CTU), Spartan Skilled Trades Union (SSTU).
      8. One representative from the Resource Center for Persons with Disabilities (RCPD).
      9. One representative from the Office of Sustainability.
      10. One representative from IPF Logistics.
      11. One representative from IPF Transportation Services.
      12. One representative from IPF Planning, Design, and Construction.
      13. One representative from Auxiliary Enterprises.
      14. One representative from the Office of Community and Student Relations.
      15. One representative from MSU’s mass transit service provider (CATA).
      16. One representative from the MSU Bikes Service Center.
      17. One representative from the MSU Department of Police and Public Safety (DPPS).
      18. The University Ombudsperson (or designee) who services as a non-voting advisor and resource person to the AUTTC.
   2. The Chief of Police and Executive Director for the Department of Police and Public Safety will recommend an individual to serve as Executive Secretary. This person will not vote and will assume the following responsibilities:
      1. Record and publish the agenda, meeting minutes, and maintain the permanent records of the AUTTC.
      2. Draft and publish correspondence to individuals and the community in the name of the AUTTC.
      3. Publicize the date, time, and location of the AUTTC meetings.
      4. Perform other duties as directed by the VP/Chief Safety Officer or the AUTTC chair.
   3. All voting members will have an equal vote. One more than 50% of the total currently appointed voting membership must be present to constitute a quorum and conduct business.
   4. Student representatives from ASMSU, RHA, COGS, FSL, and UACOR shall serve for a term of one year.
   5. Faculty representatives shall serve a term of three years, with a new representative being appointed annually and all terms expiring sequentially. The University Council for Academic Governance will recommend two representatives for each vacancy, who will then be selected by the VP/Chief Safety Officer.
   6. The AUTTC chair for each succeeding year will be elected at the last meeting of each academic year (April). If not selected in April, voting will take place the next academic year in September. All members are eligible to serve as chair except for the representatives from DPPS, the Office of the Ombudsperson, IPF Campus Planning/Design/Construction, and the mass transit service provider.
   7. The Chief of Police and Executive Director of the Department of Police and Public Safety will approve all recommendations for appointment.
   8. Substitute representation – When absent, a representative may appoint another individual to represent their constituency at scheduled meetings. Requests for substitute representation must be submitted in writing to the AUTTC Executive Secretary prior to the meeting.
      1. Substitute representatives will have voice privilege on all issues before the AUTTC.
      2. Substitute representatives will possess voting privileges.
      3. Substitute representatives may not serve as subcommittee members.
          

4. Subcommittees

   Subcommittees will be formed at the discretion of the AUTTC chair.

   1. The chair appoints subcommittee chairs. The chair communicates to each subcommittee chair the charge for the subcommittee and expected format for reporting recommendations.
   2. The chair appoints/approves subcommittee members in consultation with the subcommittee chair(s). Subcommittees should have a broad representation from faculty/staff and student voting members. Members will serve on the subcommittee for the full academic year unless otherwise noted.
   3. Preliminary subcommittee reports will be given at the monthly meeting in January.
       

5. Public Feedback

   The AUTTC will actively seek community input on recommendations and action items prior to a final presentation of approved recommendations to the Chief of Police and Executive Director for the Department of Police and Public Safety.

6. Final Recommendations
   1. All subcommittee reports will be presented, in final form, to the full AUTTC at the last meeting of the academic year (April).
      1. The AUTTC will vote on all recommendations at the April meeting.
   2. The past chair and succeeding chair will meet with the Chief of Police and Executive Director for the Department of Police and Public Safety to review the final committee recommendations. Any areas of need will be identified before the start of the upcoming academic year.

Q: When does AUTTC meet?

A: The committee generally meets four times during the academic year, on the third Thursday of a given month. Meetings start at 3pm and are conducted virtually on Microsoft Teams. Details can be found at the top of this page.

Q: What’s the best way to correspond with the committee?

A: Each major group on campus has a representative; we recommend viewing our current member list and making contact. Alternatively, questions, concerns and suggestions can be submitted to the general committee recommendation form found on this page. Our committee meetings have designated time on the agenda to discuss any correspondence from the public.

Q: Are meetings open to the public?

A: Yes. AUTTC is a standing university committee created by the Board of Trustees action, all meetings of the full committee are open to the public.

Q: How much power does AUTTC have?

A: This committee is advisory to the Chief of Police and Executive Director for the Department of Police and Public Safety on matters pertaining to motorized and non-motorized transportation for the MSU community. However, AUTTC is used as a sounding board for issues and a conduit for ideas.